Access to Student Information

POLICY AND PROCEDURE

Student applicant files will be kept secure; hard files will be kept in a locked file cabinet in the Nursing Department Administrative offices office during the time he/she is a student at Donnelly College.
Student academic advisor files will be kept secure; hard files will be kept in a locked file cabinet in the Nursing Academic Advisor’s office during the time that he/she is a student at Donnelly College.
Student clinical evaluation files are maintained in the learning management system which is password protected and only the course instructor, Clinical Coordinator and Nursing Administrator have access.
Academic and Student Affairs files will be maintained via password protected Teams Folders and/or kept in secured locked cabinets.

ACCESS to Student Files

The student has the right to review his/her own file upon written request to the Academic Advisor, allowing 48 hours for a response.
The Nursing Academic Advisor, Director of Nursing and Dean of the College shall have access to the student’s individual file that includes grades, clinical evaluations, and any other pertinent information that could the student’s normal progress in the program.
After graduation, all hard copy student records will be secured.
All student files are property of the Donnelly Nursing Department and cannot be permanently removed from the Nursing Administrative electronic files or from file cabinets.