Nursing Intake Coordinator
Nursing Intake Coordinator: LPN, RN, BSN Program and Public Health
Location: Donnelly College, Kansas City, Kansas
Full/Part Time: Full-Time
Exempt/Non-Exempt: Non-Exempt, Hourly
Position Reports to: Director of Nursing and Director of Admissions
About Donnelly College
Donnelly College, located in the heart of Kansas City, Kansas, is a Catholic institution of higher education founded by the Benedictine Sisters of Mount St. Scholastica and sponsored by the Archdiocese of Kansas City in Kansas. The college was established in 1949 to meet the needs of urban immigrants and the working class with a special concern for those who might not otherwise be served. Today, Donnelly continues that tradition by providing the most accessible and affordable Catholic college education in the country. Our community participates in the mission of Jesus Christ in our time by making the love of God tangible in our world. Through a strong core curriculum and general education, Donnelly College offers programs leading to bachelor s and associate degrees and certificates. To find out more, please visit www.donnelly.edu.
Job Summary
The position of Nursing Intake Coordinator is responsible for building relationships with the community at large to recruit prospective students who are interested in the health field. The successful candidate will help students understand career paths within the Healthcare industry, particularly those related to CNA, CMA, PN, and RN licenses, and guide students along academic paths in these areas. This position works closely with the Director of Nursing and the Admissions Director in candidate selection for both the Nursing and Allied Health programs including the Public Health program. As part of the Admissions team this position is housed in the Admissions suite
Responsibilities
* Meet with prospective nursing students to inform them of the Kansas Board of Nursing rules about background checks and effects on program acceptance and licensure.
* Work with nursing applicants to submit and track background check orders through Validity.
* Submit completed background check results to the Director of Nursing for decision.
* Meet with students to clarify, document, and develop realistic educational/career plans.
* Collect unofficial transcripts and official student transcripts.
* Evaluate official transcripts with Director of Nursing.
* Conduct and track student testing and testing outcomes.
* Proctor the Nursing Admission test
* Proctor the State Boards for CNA and CMA
* Work with the Director of Nursing to make the final decisions on applicant qualifications and scoring.
* Prepare and distribute nursing student packets, that include:
* Information on all requirements and deadlines regarding background check copies, proof of immunizations, proof of health insurance, drug tests, adequate transportation and information on clinical scheduling flexibility.
* Orientation dates
* Clinical nursing student account deadlines for document uploads to Concentra.
* Provide copies to the Nursing Academic Advisor.
* Attend all Admissions Department meetings, planning sessions and development seminars.
* Continually improve the applicant and student processes for all three programs with the Director of Nursing to improve efficiency.
* Receive all students from Empower that have selected the nursing programs and recruit students into health and public health programs.
* Maintain student information in databases and spreadsheets related to nursing applicants and students.
* Help prepare students to transition into subsequent Health Educational programs to successfully meet educational/career goals.
* Submit reports to the Director of Nursing on a regular basis.
* Other duties as assigned by the Director of Nursing.
* Process a high volume of applications for three nursing programs and the public health program
* Conduct & track student testing and outcomes.
* Proctor the Nursing Admission test for consideration of admission into the nursing program.
* Receive and track background check and drug test results from Validity and Concentra, maintaining compliance records.
* Maintain an acceptance rubric spreadsheet for the three nursing programs.
* Prepare and distribute student packets to accepted students, including:
* List of requirements with deadlines.
* Orientation dates.
* Clinical student account deadlines for document uploads.
* Create individual student files for immunization records and program requirements for nursing students for Donnelly College, The Kansas State Board of Nursing and other accrediting agencies for consideration of acceptance.
* Promote positive communication by keeping prospective students informed of changes, ensuring meetings with appropriate prospective students, staff and faculty are conducted and documented.
* IMPORTANT: Show respect to every prospective student through ALL communications
* Provide availability to prospective students for concerns and issues through scheduled appointments.
* Collaborate with Financial Aid and Admissions, maintaining information sheets, packets, and procedures to ensure applicant success and financial well-being.
* Regularly update the Nursing application process for all three nursing programs to improve efficiency.
* Serve on institutional committees and attend appropriate meetings.
* Participate in the Presidential Scholarship Committee ensuring nursing students are included in the selection process.
* Other duties as assigned by the Director of Nursing.
Qualifications
* Bachelor s degree required
* Healthcare-related experience preferred
* Maintain confidentiality of health care paperwork and sensitive information provided by students who apply for a seat in the health programs.
* Understand nursing profession and allied health curriculum and experience advising students.
* Aware of the impact of cultural patterns on student retention and student learning.
* Ability to work collaboratively with faculty, administrators, students, staff.
* Proficient in Microsoft office products
* Detail oriented.
* Committed to diversity and serving a diverse population.
* Philosophically aligned with the mission and values of the College.
* Practicing Roman Catholic preferred or able to support Catholic identity.
o For more information on Catholic identity please use the link https://www.donnelly.edu/staff/careers > Click Questions and review the article Catholic Teaching on Special Issues of Concern