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Employee Handbook

Welcome - Employee Handbook

We are delighted to have you as an integral part of Donnelly College. We pride ourselves on hiring people, like you, who believe in our Mission and in our students, and who strive to do the best job possible in every situation.

About Donnelly College

Employee Essential Information

  1. Badge - Admissions Dept. Rm 114
  2. Campus Parking Map - LINK to download Donnelly Campus Parking Map       
    Important: Students and staff are asked to park in the parking garage located on Barnett St. Do not park in Visitor parking.
    The main entrance to the building is at the east end of the green space. All students and staff are required to use this main entrance with their Donnelly badge.
  3. Parking Permit - Front Desk - license plate number needed
  4. Emergency Situations 
    LINK Safety, Health, & Security

    INTERNAL SECURITY 913-514-2155

    EMERGENCY 911 - From Donnelly phone be sure to dial only 911 (not 9-911)

    MAINTENANCE 913-514-2155 for emergencies


  5. IT Support - Submit Service request to itrequest@donnelly.edu

    For immediate assistance during class due to equipment failure dial 913-621-8795 (ext. 295)

  6. Casual Fridays - business casual jeans allowed, Donnelly t-shirts, Sport teams shirts
  7. The Donnelly Bistro is located on the first floor of the main building. It has dining tables and many vending machines.
    The Dragons Den Coffee Shop is located behind the Bistro
  8. Seelos Chapel - Open to all faiths - on the 1st floor, in the main building, is open for visits & prayer between 8:30 and 4:30 every day; all are welcome. 
    Catholic Mass celebrated on weekdays.

  9. Donnelly Phone System Tips – Setting up Favorites. The Donnelly Phone System is tied to Microsoft TEAMS. Setting up other employee phones in Favorites can save time.

    1. From your computer - log into OneLogin on your computer and access TEAMS.
    2. Select Calls (on the left)
    3. On the upper right you should see a person ICON with a plus sign, click it
    4. Search and add the employee you would like on your Favorites
    5. Click Add
    6. When using your phone > click the purple TEAMS button (on the right) > Click Calls and you should now see the employee(s) you added in your Favorites

  10. Email Signature Rules - Present a professional image in email communications from your Donnelly email address@donnelly.edu. Our policy is to use the email signature format below for all email communications sent as part of your position. Other information such as personal cell phone numbers, social media links, quotes, personal pronouns, facts, or data, may not be included in the signature block.

    In Outlook 365 > Click the Gear icon (upper right) > Mail > click Signatures > Create name for signature to edit > Under Edit signature enter your name and details > click OK when complete

    First & Last Name | Full Job Title | Direct phone number | email address
    DONNELLY COLLEGE | (913) 621-8700 | 608 N. 18th Street | Kansas Cit, KS 66102 | donnely.edu
    Donnelly College is a Catholic institution of higher education that seeks to continue the mission of Jesus 
    Christ in our time by making the love of God tangible in our world. Specifically, the mission of Donnelly College is to provide education and community services with a personal concern for the needs and abilities of each student, especially those who might not otherwise be served. 

  11. Full-time employees & Benefit deadlines - Be sure to enroll for benefits within 30 days of your hire date and if there is a life event; marriage, birth, divorce, etc., you have 30 days to change benefits. Open Enrollment is in the Fall (to do annual enrollment for your next year's benefits; you must enroll by the deadline).

  12. Microsoft TEAMS - This is a great on-line tool to share and protect folders/information for departments and groups.  Have your supervisor or someone give you some tips on TEAMS use.

Important Contacts & Resources

LINK Campus Resources

 

 

 

 

Using this Manual

USE OF THIS MANUAL AS A REFERENCE

This Employee Manual is intended to provide you with a general understanding of the basic personnel policies of Donnelly College and contains guidelines concerning your duties as an employee of Donnelly College. It contains general statements of policy. All employees are responsible for reading this Manual and becoming familiar with its contents, as it will answer many commonly asked questions concerning your employment with Donnelly College. This Manual cannot, however, anticipate and address every specific situation or answer every question about your employment. If you have any questions regarding our personnel policies, procedures, guidelines, or benefits, or you do not understand any provisions of this Manual, you are responsible for bringing your questions to your supervisor or a member of the administration.

Upon receipt of this Manual, you are required to read, sign and date the 4 forms attached at the end and promptly submit the forms to the Human Resources Office.

1. The Acknowledgement of Review & Understanding of the Employee Manual
2. The Anti-harassment Form
3. The Employee Technology Use Form
4. The Photo Release Form

You will also receive an email with the link to the TITLE IX & (Family Educational Rights and Privacy Act) POLICY training videos. You are required to promptly complete the training.

During your employment with Donnelly College, you will be required annually to view and complete the Title IX and FERPA training videos when they are emailed to you within the stated deadline.

This Manual is not a contract regarding the terms, conditions or duration of your employment, and the policies set forth in this Manual are not intended to create contractual obligations of any kind between you and Donnelly College. Your employment with Donnelly College is specifically “at will,” which means that your employment may be terminated either by you or by Donnelly College at any time, with or without prior notice unless you are employed under a faculty contract outlining the terms, duration, and conditions of your employment.

Donnelly College may, in its sole discretion, add to, change, revise, eliminate or deviate from any of the policies, procedures and/or benefits described in this Manual at any time, without prior notice. Donnelly College will attempt to keep this Manual current, but there may be times when policies will change before the material in this Manual can be revised. Certain policies and procedures set forth in this Manual may be applied differently in any given situation at the discretion of Donnelly College. As this document is frequently updated, employees should always view the most recently approved Manual that will be available for viewing and personal printing from the Donnelly College Website, Human Resources webpage. As the Manual references other official publications at the College, should there be a conflict between this manual and the other referenced sources, the information contained in this Manual will be considered current and in effect.


History

Donnelly College is an independent, co-educational college. Founded in 1949 by the Benedictine Sisters at Mount St. Scholastica in Atchison, Kansas, and the Archdiocese of Kansas City in Kansas, it is a Catholic college affiliated with the archdiocese. Donnelly College has remained in the heart of Kansas City, Kansas since its founding. As a Catholic liberal arts college, Donnelly’s institutional vision derives from a belief in God and in the dignity of each person. As an educational institution, Donnelly believes that education can lead people to recognize their potential and value as human beings, to be aware of their relationship to God, and to function as constructive members of society. Over the years the College has expanded its programming to include associate's degrees in a variety of disciplines; a Nursing Program; Bachelor’s degree programs in Business Leadership, Urban Teacher Education, and Information Services; dual credit programs with several local school districts; and a prison education program at Lansing Correctional Facility.

Donnelly Organizational Charts

You are welcome to request a copy of the current Donnelly College organizational chart from Human Resources via email HR@Donnelly.edu   This information is now limited to Donnelly employees due to phishing issues.

The Nursing Department Organizational Chart can be requested from the Nursing Department Administrative Coordinator.

General Employee Information

BUILDING HOURS
Badge access 7:30am – 7:30pm Monday through Friday
Business Hours 8:30am – 4:30pm Monday through Friday
Classroom access hours follow the academic schedule, with access available 30 minutes before the start of classes and 30 minutes after the end of classes.

BEFORE OR AFTER-HOURS ACCESS
Before and after-hours access is limited to employees with alarm system pass codes. Please check with your supervisor and have your supervisor contact Facilities for this access.

FACILITIES & SECURITY
contact 913-514-2155 during hours of operations

PARKING & PARKING PERMITS:
• Parking Permit – Take a photo of your License plate number to enter into the App; you will find the QR Code for the App at the front desk, 1st floor of the Academic Building. You can also use the form at the front desk to apply for the Parking Permit.

• All staff and stuents must register their vehicles and obtain a FREE parking permit. Please complete the parking permit form from the app or from the front desk. Allow 2 business days and you may pick the permit up from the front desk to hang on your rearview mirror.

• Donnelly parking includes the covered parking garage, the lot on the southwest corner of 18th & Tauromee, the unmarked spaces on Tauromee along the college green space. Parking in handicapped spaces requires a handicap permit. Please drive slowly and keep your car locked. The college is not responsible for items that are lost or stolen or for vehicle damage.

KEY ASSIGNMENTS
The Director of Facilities will assign and track keys and codes for new employees.

ROOM RESERVATIONS
Academic Building classrooms, the Assembly Steps and the Bistro can be reserved if they are available.
Access the Students Login webpage on the Donnelly Website > Select Course Schedules (from the left column) - LINK
1. Select Term
2. Select Classroom
3. Check the day(s) of the week
4. Click Search
If the room is available, reserve the room by creating a New Event in Outlook Calendars
1. Add your event title
2. Input dates & time
3. Important: Click on Location and select the classroom from the dropdown list
NOTE: The VP of Student Affairs will approve the reservation, and you will receive an email approval.

To reserve the Donnelly Event Center, or 3rd floor meeting rooms (The Executive Conference Room or All Saints Room), please work through the President’s Executive Assistant who is located in room 316, the president’s office.


PROPERTY MAINTENANCE NEEDS & SERVICE REQUESTS
Any member of the College staff can call attention to any item that needs repair or cleaning. These needs and other service requests for ordinary repairs (lights, doors, windows, vending machines, and other equipment) should be made electronically via the ticket system (OneLogin > Click on Service Request) or by sending an email to facilities@donnelly.edu.

TECHNOLOGY SERVICE REQUESTS
Service requests for technology needs should be sent to itrequest@donnelly.edu.

DRESS CODE
The Donnelly Employee Dress Code is Business Casual.



THE DONNELLY CHAPEL
The Seelos Chapel is on the 1st floor, in the main academic building. It is open between 8:30 and 4:30 daily. All are welcome to our chapel of spiritual peace and strength. Daily masses are normally at 12:30pm during weekdays. (Hourly employees may attend mass without punching out.)

MISCELLANEOUS
Voter Registration is available through the Donnelly Librarian.

Donnelly Lost & Found is located at the reception desk in the Academic building.

Outgoing mail – There is a basket at the reception desk on the first floor in the Academic Building